COVID-19 Travel Guidance

COVID Carousel Travel Guidance Page

Covid-19 Virus Molecule: Covid-19 Travel Guidance
COVID-19 Travel Guidance

 

COVID-19 Travel Guidance

Travelers should review the COVID-19 Resource Center prior to departure.

 

Virtual Conferences

Due to COVID-19 many conferences are being provided as virtual conferences. Although travel reimbursements may not be required or conference fees may be waived, please follow this guidance when planning virtual conference attendance:
Virtual Conference Clarification.

  • Please submit a Concur travel request for virtual conferences by selecting the “Domestic” or “Foreign” trip type, per DOE guidance Foreign virtual conferences are identified as being hosted, sponsored, or organized by Foreign entities.
  • Follow the Foreign identified Virtual Conference Approval Process and for more information review the March 2021 Travel Newsletter.

 

COVID-19 FAQs

Please visit Travel's FAQ page and sort on COVID-19 to view our COVID related questions and answers.

 

REQUIRED USE OF SLAC BOOKING CHANNELS

To expense SLAC-sponsored travel, travelers must use a SLAC T-card and the SLAC Travel Booking Channels when booking airfare, hotels or car rentals. There are some circumstances where faculty, staff, postdoctoral scholars and students may not be able to book airfare, hotel lodging and rental car through SLAC booking channels, such as: 

  • Conference hotels (which may be booked directly at the conference rate)
  • Laboratory and university guest houses
  • Airline ticket reissues or exchanges
  • New hires
  • Visitors
  • Sponsored Guests
  • Non CWR-SU employees such as Stanford University faculty, staff, students, postdocs and fellows

REQUIRED USE OF SLAC TRAVEL CARD

To expense SLAC-sponsored travel, travelers must use a SLAC Travel Card (T-Card) and the SLAC Travel Booking Channels when booking airfare, hotels or car rentals.

Exclusions to this policy include:

  • New hires
  • Visitors
  • Sponsored Guests
  • Non CWR-SU employees such as Stanford University faculty, staff, students, postdocs and fellows