Travel @ SLAC

Security Requirements

When planning your trip abroad, it is important to factor in any additional mandatory security requirements or training you may need to take before you travel. Submit your foreign pre-trip request in Concur at least 45 days in advance of your trip in order to leave time for the application process and to complete the training. 

Please reference the table below to see which training you may need to complete before traveling. The trainings apply to all U.S. citizens and non-U.S. citizens traveling for SLAC business. If the conditions of your trip requires completion of a listed training, you must complete it as a condition to the Department of State's approval for your foreign trip. The travel team will contact any impacted travelers and facilitate in the application process as part of our pre-trip request procedure.

If you have any questions about the Security Trainings found below, go to our FAQ page and search under the "Foreign Travel" category.

REQUIREMENT INFORMATION REGISTRATION AND PROCEDURES
Security Briefing
  • Required for travel to China.
  • Required for travel to France for 10 business days or longer.
  • Meet with local DOE Counterintelligence Officer (CO) to complete the briefing.
  • Travel @ SLAC will reach out to the CO for the briefing set up.
  • China briefing valid for one year.
  • France briefing valid for two years.
  • Travel will reach out to help set up the briefing with the CO and the traveler after a travel request has been submitted in Concur.
Smart Travel Enrollment Program (STEP)
  • Required for travel to France.
  • Recommended for all travelers.
  • One time registration

Serving Abroad for Families & Employees (S.A.F.E.)
  • Required for travel to the United Kingdom
  • Recommended for travel to any foreign location for 30 business days or more in one country.
  • Online course.
  • Valid for 5 years
  • Complete the online registration and training course for S.A.F.E.
  • After completing the course, send a copy of the Course Completion Certificate to travel@slac.stanford.edu, as it is necessary for submission to the U.S. Department of State to complete the country clearance approval process, if required by the U.S. embassy.

The training listed below are not required to be taken by SLAC travelers. However, it is strongly encouraged by the DOE that travelers take these trainings, as they can provide travelers with threat and situational awareness against criminal and terrorist attacks while working or traveling in high-threat regions.

 

TRAINING

INFORMATION

 REGISTRATION AND PROCEDURES

CTAT Counter Threat Awareness Training (Formerly HTSOS)

 
  • Recommended for travel to any foreign countries for less than 45 days in a calendar year.
  • Required if the U.S. embassy location requests the training be completed. Currently Argentina, Nigeria, South Africa and Mexico require training.
  • 5-hour online course.
  • Registration cost: Free.
  • Valid for 5 years.
  • Complete the SF182 Form and send to FASTCRegistrarOffice@state.gov to register for CTAT.
  • After completing the training, email a copy of the Course Completion Certificate to travel@slac.stanford.edu, as it is necessary for submission to the U.S Department of State to complete the country clearance approval process, if required by the U.S. embassy.

Foreign Affairs Counter Threat Course (FACT)

 

 
  • Recommended for travel to any foreign countries for more than 45 days in a calendar year. This can be a combination of any of the countries.
  • If you complete the FACT course, you will not have to complete HTSOS.
  • A five-day practical, hand-on training in Summit Point, West Virginia provided by the Foreign Service Institute - U.S. Department of State weekly, except in weeks with a federal holiday.
  • Registration cost: of $1,885 (travel and lodging is additional).
  • Valid for 5 years.
  • Complete and submit the FACT Application Form to Travel @ SLAC.
  • Travel @ SLAC will obtain DOE Official signature approval and send the form and Pcard payment to the Foreign Service Institute (FSI) for approval.
  • FSI confirms the training registration with the traveler. Please email travel@slac.stanford.edu to notify us of the confirmation.
  • After completing the training, email a copy of the Course Completion Certificate to travel@slac.stanford.edu, as it is necessary for submission to the U.S Department of State to complete the country clearance approval process, if required by the U.S. embassy.

 

High Threat Country List

As of January 2019, all countries are included as part of the High Threat Country list by the U.S. State Department. Although not required, travelers are recommended by DOE to complete HTSOS and FACT (if applicable) training before traveling.

Individual U.S. embassies granting country clearance have the discretion to withhold country clearance for employees if they have not completed training. Should any U.S. embassy location require training to be completed prior to country clearance, we will advise the traveler to take the appropriate training. U.S. embassies located in the countries listed below are known to require HTSOS training before granting Country Clearance.

Argentina Croatia Israel Mexico Nigeria South Africa

 

Additional Information Required by U.S. State Department Posts

Individual U.S. embassies granting country clearance have the discretion to gather additional information as a requirement to their approval of country clearance for travelers. The table below lists the additional information required to be provided. To avoid delay to a trip request approval, please include the listed information in your Concur request.

France
  • An accurate internationally enabled cell phone number
  • Complete Airline Information: includes details on all designated flights and transit cities
  • Train details (if any)
  • Host (name/phone number/title)
  • All meeting/venue information in France: (address/venue phone)
  • Emergency contact in the US: (name/email/office phone/mobile phone)
  • Traveler’s Work Supervisor: (name/email/office phone/mobile phone)
 Spain
  • Traveler information: (international cell phone number/personal and work email addresses)
  • Complete Airline Information: includes details on all designated flights and transit cities
  • Hotel Information: (name/address/phone number)
  • Emergency Contact Information: (name/email/contact number)