Annoncement 11/30/2022: The SLAC Travel Office will be closed during the winter shutdown. Our office will shut down at the close of business on Tuesday, December 20, 2022, and will start back up on Wednesday, January 4, 2023. During this time, the Travel Team will be offline and unavailable to answer questions or process transactions.
Please submit travel requests, expense reports, Travel Card applications or any other reimbursements to our office prior to December 9th so we can process items with a sufficient amount of time before the shutdown and address any challenges as needed.
Announcement 09/01/2022: Further changes to COVID Safety Protocols effective 09/01/2022 were announced by ESH. We've updated our COVID-19 website to reflect these changes. All travelers will be required to fill out the COVID-19 Resource Center Attestation to ensure we have a shared understanding of our current travel guidelines. The Foreign Travel website has been updated to ensure continuity with previously enforced purchasing practices - Travelers and Arrangers requesting an international trip should review the Submitting a Travel Request section. The landing page of Concur has been updated under Company Notes in an effort to re-iterate the requirement to travel. Lastly, the Sample letters for Sponsored Guests/Visitors have been updated in accordance with this updated guidance.
Announcement 04/08/2022: A reminder that in order to expense SLAC-sponsored travel, travelers must use a SLAC T-Card and the SLAC Travel Booking Channels when booking airfare, lodging or car rentals. Additional details can be found in this SLAC Today Memorandum.
Announcement 02/25/2022: Effective February 24, 2022, The DOE is no longer requiring DOE Site Office Approval for vaccinated travelers. This is the most current guidance we've received.
Please review our updated matrixes for Vaccinated and Non-Vaccinated Travelers on the COVID-19 webpage. Should you need any further guidance, please feel free to contact us.
Announcement 01/06/2022: A memorandum was provided by the Department of Energy re-delegating authority for domestic travel approvals to SLAC on December 6, 2021. The memorandum can be found here: Memorandum For Office of Science Laboratory Directors.
Announcement 10/08/2021: If expenses (Travel Card reconciliations and reimbursements) are not submitted within 60 days of the traveler returning from their trip, justification is required in Concur and may be subject to tax reporting under IRS rules. Secondly, Stanford University recently announced a change to their travel restrictions to be in a limited travel phase. Note that the University travel restart is distinct from SLAC travel recovery phases.
Announcement 06/19/2021: To view important information regarding travel restrictions and remote working, view the June 19, 2020 SLAC Today Announcement.
Announcement 03/01/2021: With travel likely to be severely restricted through much of FY 2021, the Office of Science (SC) recognizes that there are an increasing number of opportunities for researchers to participate in virtual scientific conferences, workshops, seminars, and similar activities. Please read the full guidance Virtual Conferences.pdf.