Announcement 01/06/2022: A memorandum was provided by the Department of Energy re-delegating authority for domestic travel on December 6, 2021. The memorandum can be found here: Memorandum For Office of Science Laboratory Directors.
We have updated our COVID-19 Travel Guidance web page to reflect the updated travel approval processes. Travel approval requirements will vary by affiliation, travel type and vaccination status.
Please review our matrixes for Vaccinated Travelers and Non-Vaccinated Travelers to ensure compliance. Should you need any further guidance, please feel free to contact us.
Announcement 10/27/2021: On Friday, October 22, 2021, Travel @ SLAC communicated that DOE implemented new travel approval guidance which includes vaccination verification. Only vaccinated individuals travel requests will be considered for approval. Travel worked with ES&H and leadership to discern a process to meet compliance. As such, effective immediately, all Concur travel requests should have a signed Mission Critical Justification form attached and be submitted prior to 9 am on Monday mornings (versus Wednesday). Travel @ SLAC will route requests to HR for vaccination verification and then route the requests for DOE approval. DOE will only review requests once a week and if the request submission deadline is missed, the request will not be submitted for approval until the ensuing week.
Please note that travel requests should be submitted 35 days prior to the anticipated departure date to ensure all approvals can be made while still allowing a sufficient amount of time to incur expenses.
Expenses cannot be incurred until final approval is received by Travel @ SLAC. Should you need any further guidance, please feel free to contact us.
Announcement 10/22/21: DOE has provided the following guidance effective immediately: The Site office will only be reviewing and approving official business travel and relocation requests for fully vaccinated individuals. This would include staff members, CWR-SU designated employees, Sponsored guests and new hires. Travel is currently working with HR, ES&H and leadership to discern the new process and will keep you abreast accordingly.
Announcement 10/08/21: If expenses (Travel Card reconciliations and reimbursements) are not submitted within 60 days of the traveler returning from their trip, justification is required in Concur and may be subject to tax reporting under IRS rules. Secondly, SLAC Travel restriction status as of June 1, 2021: Per DOE Guidance, only mission critical travel is currently allowed. Please follow our mission critical travel approval process to ensure pre-authorization to travel has been attained. No DOE funds or resources should be expended prior to DOE approval. Recently, Stanford University announced a change to their travel restrictions to be in a limited travel phase. Note that the University travel restart is distinct from SLAC travel recovery phases.
Announcement 6/09/21: JSA is no longer needed to submit a travel request. The COVID-19 Approval process was updated to reflect this change.
Announcement 3/01/21: With travel likely to be severely restricted through much of FY 2021, the Office of Science (SC) recognizes that there are an increasing number of opportunities for researchers to participate in virtual scientific conferences, workshops, seminars, and similar activities. Please read the full guidance here.
Announcement 2/18/21: Per DOE Guidance only mission critical travel is currently allowed. This includes all incoming and outgoing travel funded by DOE, for example: candidate interviews, sponsored guests, lab visits, scientific research travel, relocation, etc. Please follow our mission critical travel approval process linked here.
Announcement 9/17/20: The COVID-19 Travel Guidance Webpage is now live. This page will be updated with new information and any changes to the travel process under COVID-19.