Manage a Trip

• Apply for a Travel Card

  • SLAC employees are required to use a SLAC Travel Card (TCard) for official business travel on behalf of SLAC. Most applicants receive their new TCard within two weeks of approval.

  • The three expense types that must be paid for with the TCard are airfare, lodging, and car rentals.

Apply for a SLAC Travel Card

• Request Trip Approval

  • All trips begin with a request in Concur one month prior to the date of departure. Once your request is submitted, it will auto-route for approval to your supervisor and the cost account manager. **Important** Make sure to jot down the Travel Request ID from Concur. You will not receive it via email, however, you will need the travel ID number to book your trip.

Submit Travel Request in Concur

Book with Egencia Book with United Corporate Direct

Check per diem rates:

• Domestic per diem rates
• Alaska and Hawaii per diem rates
• International per diem rates
• Meals & Incidentals (M&IE) Breakdowns

SLAC Policies require travelers to submit expense reports in Concur within 10 working days after returning from each trip. Expense reports should be submitted within 60 days of the traveler returning from their trip.  Explore Quick Start Guides for more information about Concur.

Not a SLAC employee?

Expenses for non-employees will be paid based on actual costs (not to exceed the per diem rate) and must be supported by itemized receipts regardless of the amount. In order to be reimbursed, one of the following supporting documents are required to be submitted in the Concur expense report:

• All actual receipts
• Comments documented in Concur that itemize out each day's meals cost, using the actual costs regardless of whether or not they exceed per diem

• An email from the traveler that states the dollar amount they actually spent on meals (if they do not have meal receipts)

  Submit an expense report in Concur