Forms & Helpful Websites

One of the benefits of SLAC Travel is the travel agent support provided by Egencia. The Egencia charge fees for agent assistance. These fees only apply if an agent changes or creates a booking for a traveler. The after-hours surcharge is per call. 

Fees are per person, per transaction. 

For questions regarding incorrectly charged fees, please contact Egencia:

For more details about specific charges, see below.

These fees are charged at check-out as a separate transaction from the airfare. 
AirfareDomesticInternational
Online Booking Fee$6$6
Agent Assisted New Booking $33$38
Agent Assisted Upgrade, Exchange, Cancellation$22$22
Special Requests (e.g., bookings made directly with suppliers)$33$38
NOTE: All fees are allowable expenditures in expense reporting.
Egencia Savings Finder
Airfare Amount or HotelEgencia Fee
Air Savings Finder - $70 to $300 ticket$50
Air Savings Finder - $301 to $600 ticket$175
Air Savings Finder - $600+ ticket$350
Hotel Savings Finder - Any Savings Amount
(Fee charged the morning of checkout)		30% of savings
NOTE: These fees are allowable expenditures in expense reporting.

TemplatesUse CaseExpenses Covered
Sample Letter #1

Invitation to SLAC 

for stays 30 days or less

Full reimbursement
Sample Letter #2

Invitation to SLAC 

for stays >30 days

Full reimbursement
Sample Letter #3Travel to offsiteFull Reimbursement
Sample Letter #4Travel to SLACNo Reimbursement