Forms & Helpful Websites
- Foreign Travel Authorization (FTA) Form
- Approved CERN Hotels
- DOE Contracting Officer’s Official Travel Letter
- Fly America Act Waiver Checklist
- SC Memo for Travel to a Country of Concern
- Foreign Travel - SLAC Counterintelligence (SLAC Only)
- List of Sensitive Countries (SLAC Only)
- Virtual Conference / In-Person Travel Request Form
Foreign Travel with IT Request*
*For any questions regarding the IT Request Form or process, please reach out to SLAC IT.
One of the benefits of SLAC Travel is the travel agent support provided by Egencia. The Egencia charge fees for agent assistance. These fees only apply if an agent changes or creates a booking for a traveler. The after-hours surcharge is per call.
Fees are per person, per transaction.
For questions regarding incorrectly charged fees, please contact Egencia:
Email slac@customercare.egencia.com or Call 1-312-741-6713
For more details about specific charges, see below.
| Airfare | Domestic | International |
|---|---|---|
| Online Booking Fee | $6 | $6 |
| Agent Assisted New Booking | $33 | $38 |
| Agent Assisted Upgrade, Exchange, Cancellation | $22 | $22 |
| Special Requests (e.g., bookings made directly with suppliers) | $33 | $38 |
| NOTE: All fees are allowable expenditures in expense reporting. | ||
| Airfare Amount or Hotel | Egencia Fee |
|---|---|
| Air Savings Finder - $70 to $300 ticket | $50 |
| Air Savings Finder - $301 to $600 ticket | $175 |
| Air Savings Finder - $600+ ticket | $350 |
| Hotel Savings Finder - Any Savings Amount (Fee charged the morning of checkout) | 30% of savings |
| NOTE: These fees are allowable expenditures in expense reporting. | |
| Templates | Use Case | Expenses Covered |
| Sample Letter #1 | Invitation to SLAC for stays 30 days or less | Full reimbursement |
| Sample Letter #2 | Invitation to SLAC for stays >30 days | Full reimbursement |
| Sample Letter #3 | Travel to offsite | Full Reimbursement |
| Sample Letter #4 | Travel to SLAC | No Reimbursement |
