SLAC Travel Card
Travel Cards (T-Cards) are the required method of payment for booking official business travel on behalf of SLAC.
The SLAC Travel Card (T-Card) is a JPMorgan Chase (JPMC) MasterCard used for travel-related business transactions. Travel expenses charged to the SLAC T-Card are paid directly by SLAC to JPMC.
The T-Card can be used wherever MasterCard is accepted and reduces the need for reimbursements with respect to allowable expenses. For more detailed information, including permissible expenses, usage guidance, and restrictions, refer to Travel Card Policy and Procedures.
Proper Travel Card Use
The following list includes the allowable and proper use for the SLAC T-Card:
- Air, rail, bus, taxi, rideshare services, and shuttle transportation
- Car reservations/rentals and automobile-related expenses, such as rental car fuel, tolls, and parking
- Hotel reservations, guarantees, and accommodations
TYPES OF CARDS AVAILABLE
Issued to, and used only by, an active SLAC employee or an employee with job classification CWR SU (Contingent Worker – Stanford University; must be connected to the VPN to access this site) on official SLAC business travel with pre-authorization in Concur.
Card Warnings and Suspension
Please see the below table for the list of SLAC Individual Travel Card out-of-compliance triggers, as well as the appropriate action that will be taken by the travel Office if a trigger is met.
Level | Trigger | Action |
1 | T-Card expense report was submitted > 30 days from Trip End Date. | Email reminder to submit a reconciling expense report in a timely manner and warn a cardholder regarding Level 2 ramifications. Copy admin if applicable. |
2 | If Level 1 is triggered 2 expense reports in a row. | Cardholder's T-Card account is suspended and an email notification is sent to warn the cardholder regarding Level 3. |
3 | If Level 2 is triggered twice within the past 12 months. | The Cardholder account is closed. |
- Issued to an individual who is an active SLAC employee (e.g., Travel Administrator), and is assigned as the cardholder for a directorate/department. This role has additional responsibilities that are outlined in section 4.0 of the Travel Card Policy and Procedures
- Department T-Cards should only be used for pre-authorized SLAC travel-related purchases for new hires, visitors, sponsored guests, faculty (non-CWR-SU employees), students (non-CWR-SU employees), postdocs (non-CWR-SU employees) and fellows
- Department T-Cardholders can reference our Reconciliation Flowchart
Card Warnings and Suspension
Please see the below table for the list of SLAC Department Travel Card out-of-compliance triggers, as well as the appropriate action that will be taken by Travel@SLAC if a trigger is met.
Level | Trigger | Action |
1a | T-Card expense report submitted >30 days from Transaction Date. | An email reminder is sent to submit reconciling expense reports in a timely manner and to warn the cardholder regarding Level 2 ramifications. |
1b | T-Card expense report submitted >45 days from Transaction Date. | An email reminder is sent to submit a reconciling expense report in a timely manner and warn the cardholder regarding Level 2 ramifications. Copy supervisor. |
2 | If Level 1B is triggered 2 expense reports in a row or If Level 1(A or B) is triggered 3 expense reports i n a row. | The cardholder's T-Card account is suspended and an email notification is sent to warn the cardholder regarding Level 3 ramifications. |
3 | If Level 2 is triggered twice within the past 12 months. | The cardholder’s account is closed.
|
TRAVEL CARD INFO
- Open to All Employees: All individuals listed as SLAC employees in the SLAC Directory are eligible to apply for the SLAC Travel Card.
- Two Types of Travel Cards: Employees can opt for individual travel cards, while SLAC department administrators have the option of department cards. All charges on T-Cards are recorded in Concur.
- ID Theft Protection: Eases and simplifies your travel experience. Find further information in the Mastercard Guide to Benefits for Commercial Cardholders.
JPMorgan Chase now supports cardholder fraud alerts directly to cardholders via text message, email, or phone call to alert SLAC users of suspicious activity or attempted activity on their T-Card. Cardholders can sign up to receive a mobile SMS text message, an email, and/or a phone call when there’s suspected fraud on the account. Cardholder alerts notify the cardholder of suspicious activity and offer a quick method to validate transactions.
To enroll, visit ccalert.jpmorgan.com and follow these steps:
- Enter the commercial card account number and billing zip code.
- Add your alert device(s).
- Enter your contact information.
- Confirm your enrollment in text, email, or voice alerts:
- For SMS text alerts, you will receive a text message. Simply reply “AGREE” to complete your enrollment.
- For email or voice alerts, after you enter your contact information, you’ll see your
enrolled alerts populated at the bottom of the page.
JPMorgan Chase Commercial Card Services Phone Numbers
- U.S. Canada 1-800-316-6056
- International 847-488-3748
If you have questions about the cardholder alerts, please call the number on the back of your card.
Supervisors should assign the training course, TCT101 (Travel Card Training), as Mandatory to the traveler in the SLAC Training Portal.
