Frequently Asked Questions

Travelers can use the below for 100% leisure travel:

• Egencia is for hotel only. 
  • (We've adjusted the checkout screen to remind people of this).
• "Break for Business" leisure discount from United Corporate Direct. If you do not travel on behalf of SLAC and haven't enrolled in United Corporate Direct, you can take advantage of discounts of up to 10% off by registering here.

Yes, but SLAC will only cover business-related expenses. You may add up to one day of personal travel for every two days of business for foreign travel. Travel days may be counted as business days.

You will need to attach an airfare comparison to your Concur expense request indicating what the cost would have been for business travel only. You may refer to our Documenting Airfare Comparisons Quick Start Guide.

Airline flights, car rentals, and rail can only be booked through Booking Channels for SLAC-related business, to add a personal side trip to a business trip, or to accompany SLAC travelers on a SLAC-related trip.

Please note that the 2:1 ratio does not apply to domestic travel.

Yes, however, the travel expenses of a spouse, family member, or other person accompanying the approved business traveler, are unallowable. Additionally, if there are personal days included in the trip, you will be required to attach an airfare comparison to your Concur expense request indicating the cost of business-only travel. You may refer to our Documenting Airfare Comparisons Quick Start Guide.

No, these are considered personal expenses and are unallowable. 

SLAC pays a standard rate per mile to the owner/operator of a personal vehicle for business travel based on the actual driving distance by the most direct route. When one or more individuals are traveling together in the same personal vehicle, SLAC only reimburses the owner or operator of the vehicle.

The standard mileage rate includes the cost of all actual automobile expenses, such as fuel and lubrication, towing charges, physical damage to the vehicle, repairs, replacements, tires, depreciation, insurance, etc.

In addition to the standard mileage rate, necessary and reasonable charges for the following automobile-related expenses are allowed: tolls, ferries, parking, bridges, tunnels, and liability and physical damage insurance coverage for driving in foreign countries or Hawaii. Traffic ticket and parking ticket expenses are personal and will not be paid by SLAC.

SLAC pays mileage allowance, meals, lodging, and automobile-related expenses if travel by vehicle is the most economical mode of transportation available. Otherwise, the least expensive mode of transportation will be allowed based on an airfare comparison.

• The traveler should base their mileage request on an average driving distance of 400 miles a day by the most direct route, or the actual number of days taken, whichever is less.
• For two or more travelers, transportation expenses must be allocated to one traveler’s expense report.

The most direct route is defined as not more than 105% of the most direct mileage indicated by Google Maps. Expense for ground transportation is calculated depending on if the trip originates inside or outside of normal business hours (usually defined as weekdays, 8:00 a.m. to 5:00 p.m.).

• When the trip occurs during weekends, holidays, or outside of normal business hours, the traveler should calculate the distance using their home address.
• When the trip occurs during business hours, calculate the distance from the traveler’s SLAC worksite. If the trip did not include a business stop at their SLAC worksite, the traveler should use their home address as the starting point when that distance is less.