Frequently Asked Questions
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If an employee is fully utilizing Stanford University Funds and they only have one job record at SLAC, they will not have access to Egencia through Stanford University. They would be considered a "visitor" and their travel would be considered an Exemption to Stanford's Travel Booking Policy.
- The use of Egencia is prohibited because the fees associated with accessing it are paid with SLAC DOE funds.
- The traveler can work with someone at the university to book under their Egencia Guest Profile with a Stanford Department Travel Card.
- Alternatively, the traveler can use any travel site with their personal card and seek reimbursement post travel through Ofweb.
If an employee is fully utilizing Stanford University Funds and they have a dual appointment (one job record at Stanford University and one job record at SLAC), they will have access to Egencia through Stanford University and SLAC.
- The traveler should use the access through Stanford University and abide by Stanford University's Business and Travel Expense Policies.
- If the traveler has Travel Cards at both Stanford University and SLAC, they should use the Stanford Travel Card to incur expenses.
Yes, please submit an expense report to reconcile the T-Card transaction.
Contact Us for More Information
Please view our Travel and Expense Policy for details about reimbursable and non-reimbursable expenses. For all travel expenses that are not reimbursable, you must not incur/reconcile a Travel Card (T-Card) expense or seek reimbursement.
