Frequently Asked Questions
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No. There is a list of approved Administrative Assistants that are authorized to make reservations for invited visitors. Contact travel@slac.stanford.edu for direct billing information.
No, non-employees cannot claim meals per diem. Expenses for non-employees will be paid based on actual costs (not to exceed the per diem rate) and must be supported by itemized receipts regardless of the amount.
In order to be reimbursed, one of the following supporting documents are required to be submitted in the Concur expense report:
- All actual receipts
- Comments documented in Concur that itemize out each day's meals cost, using the actual costs regardless of whether or not they exceed per-diem
- An email from the traveler that states the dollar amount they actually spent on meals (if they do not have meal receipts)
Visitors are required to stay at the Stanford Guest House unless it is sold out or the visitor has a valid reason for why the Guest House doesn’t meet the traveler’s needs. If a traveler does not stay at the Stanford Guest House, the lodging may not exceed the per diem rate.
Contact Us for More Information
Please view our Travel and Expense Policy for details about reimbursable and non-reimbursable expenses. For all travel expenses that are not reimbursable, you must not incur/reconcile a Travel Card (T-Card) expense or seek reimbursement.
