Frequently Asked Questions

When travel expenses for SLAC are shared by SLAC and Stanford University, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split.

• Split travel must be purchased through a SLAC booking channel. SLAC T-Cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission in Concur.
• Section 5.4.2(2) of Stanford University's Admin Guide indicates that "If it is not easy to separate out the costs that will be covered by SLAC, the Stanford Travel Card may be used to pay for the total cost of the trip, then Stanford must be reimbursed by the traveler or travel arranger for the SLAC portion. See How To Return Personal Expenses Charged to a Travel Card."

A detailed business justification is needed as to why their charge number for travel expenses is different from the effort. As long as this is included in the expense report as a comment, and the respective FA for the PA approves, that is all that is needed.

Currently, domestic or foreign telecommuting from locations other than your primary work location is not defined as business travel and should be reviewed with your HR business partner. The guidance provided for telecommuters can be found in SLAC’s COVID-19 Resource Center.