Frequently Asked Questions
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- Employees are required to use the SLAC-issued Travel Card (T-Card) for airfare, hotel and car rentals when booking fully funded DOE travel. SLAC pays for reasonable and necessary expenses incurred by SLAC employees, affiliates, and visitors in the course of SLAC-related business travel. Travelers should neither gain nor lose financially as a result of business travel on behalf of SLAC.
- For Split Travel (travel that is partially or fully paid by a third party), the use of the SLAC Travel Card (T-Card) is prohibited. A different card would need to be used.
- For Business Combined with Personal travel, the use of a personal card is permitted when hotel stays and car rentals cannot be easily split between the business and personal components. The traveler can seek reimbursement after the travel is completed.
- New hires, visitors, sponsored guests, faculty (non-CWR-SU employees), students (non-CWR-SU employees), postdocs (non-CWR-SU employees), and fellows are excluded from the booking channel and Travel Card (T-Card) requirements. Our SLAC Booking Channels and a Department Travel Card (T-Card) can be utilized for these affiliates. However, it is not required. External booking sites and their personal card(s) may be used.
For address changes, please use the Address Change Request Form.
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Please view our Travel and Expense Policy for details about reimbursable and non-reimbursable expenses. For all travel expenses that are not reimbursable, you must not incur/reconcile a Travel Card (TCard) expense or seek reimbursement.
