Frequently Asked Questions

Yes, the expense incurred for COVID testing when returning to the US from approved foreign travel is allowable.

Contact CIBT for assistance in obtaining a visa for the country to which you are traveling.

Check with your physician or the SLAC Occupational Health Center (OHC) at x228. Ensure that you are aware of the safety and health issues of the country you are visiting. For more detailed information, visit the Centers for Disease Control and Prevention's (CDC): Travelers Health Page

Please view the Internal Sensitive Countries and S&T Countries of Risk List (SLAC only).

New employees relocating must still comply with company policy, however, every case is different and will be dealt with based on its unique situation. Please contact your hiring manager and Human resources specialist for any specific questions.

During relocation, which companies/expenses can be used for direct billing?

• Ace World Wide Elite Relocation Services (Atlas Van Lines)
• Wheaton World Wide Moving

Every relocation is unique and exceptions will be determined on a case-to-case basis. They must still comply with the current relocation policy. For any questions in regards to COVID-19 impacting your relocation, please contact HR  and your hiring manager.

For additional guidance on relocation, please visit SLAC relocation.

Notify Travel Office and complete the following steps to reconcile the erroneous transaction:

1. Reconcile the TCard transaction in Concur:

• Create a Concur travel expense report for the transaction. 
• In this instance, there will not be a Concur travel request associated with the expense report.
• In the Concur expense report header, select Trip Type: "Other Reimbursement" and Policy: "Other Reimbursement"

• In the Concur expense report header you must allocate the expense report to an unallowable Project Activity (PA). 

  If you are not sure which unallowable PA to use, then you would need to contact your department's finance team, or your directorate business manager to obtain the unallowable PA code, then enter it into your Concur expense report header.

• Create the expense report and then in your Manage Expenses Library in Concur add the erroneous charges to the new report.

2. Reimburse SLAC - using Check Deposit Guidelines (SLAC only)

Your travel card should not be used for paying conference or registration fees. One alternative is to pay using your personal credit card and submit the receipts for reimbursement after your travel concludes. Another option is to use a departmental PCard. Please consult with your directorate admin to determine if the PCard option is available.

Yes, however, laundry costs can be expensed if the business trip exceeds six days. Trips to foreign countries and locations outside the continental U.S. (e.g., Hawaii, Alaska, etc.) do not qualify for laundry allowances.