Frequently Asked Questions
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Yes, the expense incurred for COVID testing when returning to the US from approved foreign travel is allowable.
Contact CIBT for assistance in obtaining a visa for the country to which you are traveling.
Check with your physician or the SLAC Occupational Health Center (OHC) at x228. Ensure that you are aware of the safety and health issues of the country you are visiting. For more detailed information, visit the Centers for Disease Control and Prevention's (CDC): Travelers Health Page
Please view the Internal Sensitive Countries and S&T Countries of Risk List (SLAC Login Required).
New employees relocating must still comply with company policy, however, every case is different and will be dealt with based on its unique situation. Please contact your hiring manager and Human resources specialist for any specific questions.
During relocation, which companies/expenses can be used for direct billing?
Every relocation is unique and exceptions will be determined on a case-to-case basis. They must still comply with the current relocation policy. For any questions in regards to COVID-19 impacting your relocation, please contact HR and your hiring manager.
For additional guidance on relocation, please visit SLAC relocation.
Yes, however, laundry costs can be expensed if the business trip exceeds six days. Trips to foreign countries and locations outside the continental U.S. (e.g., Hawaii, Alaska, etc.) do not qualify for laundry allowances.
Yes. SLAC will normally reimburse reasonable airline transportation expenses - Cost for transportation to and from the traveler’s home to the airport in the following instances:
- Recording mileage from the work/home location to the airport when using a personal vehicle
- Using a taxi, shuttle, or ride-sharing service
- Parking expenses incurred while on travel for either a personal or a rental vehicle
Only the driver named on the car rental agreement is covered by the rental agency's basic insurance. The driver on the agreement may not leave the state in which it is rented without the rental agency's permission.
In addition, Stanford University self-insures against risk for all employees and students who rent a car from any agency while on SLAC business within the continental U.S. (this includes Alaska). Copies of the university's Certificate of Self-Insurance can be obtained through Stanford's Office of Risk Management. The university’s insurance policy does not cover visitors, so they should opt for a Loss damage waiver (LDW), Collision damage waiver (CDW), etc.
Additional Car Rental Insurance
- SLAC travelers should not elect additional car rental insurance within the continental United States (this includes Alaska).
- SLAC travelers should accept additional car rental insurance in foreign countries and Hawaii.
Additional insurance coverage includes the following:
- Loss damage waiver (LDW)
- Collision damage waiver (CDW)
- Personal accident insurance (PAI)
- Personal effects coverage
- Liability coverage or supplemental liability insurance (SLI)
- Emergency roadside assistance (ERA) or roadside assistance program (RAP)
Contact Us for More Information
Please view our Travel and Expense Policy for details about reimbursable and non-reimbursable expenses. For all travel expenses that are not reimbursable, you must not incur/reconcile a Travel Card (T-Card) expense or seek reimbursement.
